Booster Club Financial Reporting Guidelines
South Effingham High School
Booster Club Financial Reporting – Guidelines
Each booster group should provide:
1. Prior to Season:
a. Budget – w/ three Categories: 1) Program Expenditures, 2) Capital Expenditures, 3) Fundraising Expenditures*
b. List of Fundraisers with brief description of each
c. Capital Project plans (if applicable) - All must get prior approval.
a. Financial Report – use the following form: Booster Financial Report From
b. Fundraiser Profit/Loss Statements
a. Financial Report (final) –w/ same three Categories (not necessary if unchanged from Post-Season Report)
b. Fundraiser Profit/Loss Statements (final) – not necessary if unchanged from Post-season Report
c. A statement from a Booster Officer stating that End-of-Year reports were unchanged since Post-Season would suffice
* Program Expenditures – uniforms, most sports equipment, and other items that last only a few seasons; travel expenses, hotel rooms, etc.
Capital Expenditures – long term assets such as field houses, field improvements, bleachers, film towers, etc.
Fundraising Expenditures – expenses incurred for the purpose of raising funds. (For example, in a Coke Truckload sale, the cost to a booster group might be $2000 for Coke product and the profit might be $800. The ‘Fundraising Expenditure’ in this case would be $2000, because it is the cost incurred to raise the funds.)