Please see Effingham County Board of Education Policy JR (Student Records) accessed via the link provided in the Appendix or by visiting: www.effinghamschools.com/studentRecords-policy.

Military Recruitment

Federal law requires that secondary student information (names, addresses, and telephone listings) be released to armed forces recruiters. As a part of this law, parents have the right to notify the school in writing to not release the name, address, and telephone number to recruiters of the armed forces of the United States or institutions of higher education.

Publicity Releases

In addition to the honor roll, Effingham County Schools publicize students’ outstanding achievements and the activities of the students through various media.

We welcome the myriad of media coverage of our students, staff, and programs and provide access to all public information through cooperative efforts among representatives of the media and district personnel, giving due consideration to the responsibilities and operating guidelines of both the schools and the media.

Effingham County Schools will not knowingly allow reporters to interview students under 18 years of age without parental consent. Site principals will determine the best time for any interviews, minimizing class time missed.

Media representatives may be present at school events, and students occasionally participate in live, public programs. College students completing internships and practicums compile portfolios of their experiences, which sometimes contain photos of students. Schools also publish yearbooks that contain photographs and names of students as well as honor roll, awards, and student work.

Specifically, regarding publishing of student work and information on school-sponsored websites, the following guidelines apply:

• Publishing student photographs and exceptional work is permitted except for students whose parents have declined permission by submitting a written statement to the school;
• All published material and external links must clearly support and/or augment the curricular objectives.

Information about school related activities may be found on the internet as well as on school-sponsored publications. Accordingly, the district reserves the right to exercise editorial control over such publications.

Updating Student Information

Any changes in a student’s residence, family circumstance, and phone numbers should be immediately reported to the school office or the district’s Central Registration Center to maintain accurate student data.

Parent/Student Notification System

The district utilizes a notification system to send parents and students general and targeted notifications via voice, text, and
e-mail messaging. Parents and students are encouraged to update their preferences for receipt of such notifications via the Contact Preferences link on Infinite Campus Portal. Special education records will be destroyed per 34 CFR 300.624. Public notice will be provided on the District website. Please contact Dr. Ashly Hunter for more information.