Once you have digitized all your documents, you can upload directly to the application.

Desktop/Laptop Methods

Webcam - Although the the result can be lower-quality compared to a digital camera or phone, it is possible to use a webcam to scan documents and save them to your laptop/desktop computer. Open your camera's software to locate the "screenshot" or "capture image" button to take a photo of your document. Hold the camera or document very still and use plenty of light in order to get a clear picture.

Desktop scanner - If you have access to one, a desktop scanner will produce great results. Be sure to use medium quality since high resolution can cause the file size to be too large for uploading. If the file is too large, the application will not accept the file.

Digital camera/webcam - Any modern digital camera should be sufficient to take photos of documents. If you are using one of these, keep the following in mind:

• Make sure the document fits within the entire frame. This allows small details like dates to be easily recognized.
• If using the flash becomes a problem, hold the camera or document very still while taking the photo. You can place the document on a table in a sunlit room and hold the camera steady while taking the photo.
   

Smartphone Apps

While you can use smartphone or tablet apps to scan documents, the online registration system has been known to have issues with device uploads. The following apps are suggested for taking photos, but you may experience trouble uploading from the same device. You may have to save your files to another location so that they can be accessed and uploaded from a desktop or laptop. If you can access links to the documents in your app, then you can send those links to your registrar.

Adobe Scan - Once scanned, this app allows you to save the file or share the file using a link. You can send these links to your registrar. You may need to create an account for link sharing.

Microsoft Lens - Apple Store,  Google Play Store

Genuis Scan - Apple Store,  Google Play Store

Notes App - iPhone

Google Drive Scan - If you use Google drive, you can scan your documents to a folder and share that folder with your registrar using that person's email address.

Google Scan

Other smartphone scanning options

Information to gather for completing the application:

• Parent/Guardian information, including parents not residing in the primary household
• Household information:
  • Residential and mailing addresses, home and cell phone numbers
  • Names of additional household members (children not yet in school)
• Student information:
  • Social security number (waivers available if applicable)
  • Status of services received such as IEP, Gifted, 540 plan, etc.
  • Disciplinary information such as suspensions and time spent in an alternative school
  • Previous school(s) attended
  • Emergency Contacts
  • Health services information such as allergies and medical conditions
  • Transportation choice (bus or car rider)

Starting the Application

• Go to www.effinghamschools.com/olr and enter the required information.
• You will receive an email with your application number and a link at the bottom. The link will take you to your application. Save this email in case you need to refer to your application number or go back to your saved application.
• After clicking the link in your email, enter the information as required. Be sure to click the red "Submit" to ensure that your application is finished.

Navigating the Application

This image shows the titles that you can click to navigate to sections already completed.

You can click the section titles at the top to go back to sections that have already been started or completed. Sections in green have all the necessary information while sections in red have questions that must be addressed before the application can be submitted. You must reach the “Completed” section and click the red “Submit” button at the end of the process. Your application is not submitted until you take this step.

Use the “Next” button after entering information and answering questions to move from one area to another. You can manually save your information at any time.

Uploading Required Documents 

Uploading the required documents will help ensure that your appointment goes by as quickly and easily as possible. Parents have the opportunity to upload documents (birth certificate, proof of residency, etc), so that our registrars can verify whether or not the document can be accepted. 

Saving the Application

Be sure to save your information often by using the Save/Continue button at the bottom. If you do not use the save option, your work will be lost if the power or internet connection is lost. When you save your application, you can come back to it at a later date by going back to the email you received that contains your application link. If you cannot locate this email, please send an email to registration@effingham.k12.ga.us with the first name and last name used for the application. During business hours, the email will be resent as soon as possible.

Finishing Incomplete Sections

When accessing a section in red to finish entering information, you may find that a person’s name is highlighted in yellow. Click the “Edit/Review” button and you will be taken to the area that needs attention. Look for the red tags that show when required information has not been entered.

In the screenshot above, the student highlighted in yellow is missing information.

After clicking the student’s name, the application takes you to the area that needs attention. Click “Next” to go through each area to see if more information needs to be entered for this person or section. When you are finished, click “Save/Continue” at the bottom and ensure that this student’s name is no longer highlighted in yellow. If so, you may need to review your information again. 

Red tags indicate missing information.

You will not be able to submit your application until all necessary information has been entered into the system. The system will notify you when required fields have not been addressed. Your application is not submitted until you click the red “Submit” button at the end of the process.

Submitting Your Application

After all information has been entered for the final registering student, click the “Save/Continue” button to reach the submit page. Your application will not be complete until you have clicked the red “Submit” button.